Monday, August 27, 2007

[TIPS] Printing Notes with powerpoint slides

One of the problems with Powerpoint as we've been using it, is that kids can complete the entire project without ever having written a complete sentence. Not good. So, here is a method that I've been showing teachers that WILL get the kids writing complete sentences. - That's my slideshow detailing this process. Embed it in YOUR blog or wiki, if you wish.

It goes like this:

1. Start in the OUTLINE view of Word. This forces certain styles on the outline
2. Using Tab and Shift-tab to move in and back out in the outline, write your powerpoint. (Heading 1 style= new slide and title, while heading 2 style=bullets)

3. When the students complete the outline they show it to you. You will ask them questions and make suggestions as you would ANY powwerpoint, since this IS their powerpoint.

4. When you're satisfied that they have a good presentation and that they know what they're talking about, it's THEN OK for them to choose File>Send to…>Microsoft Powerpoint. Powerpoint opens and the outline comes in and makes the presentation automatically. Now, they've got ONE PERIOD to play with animations, if they must.

5. Next, they add their speaking notes in the Notes area underneath the slides. These are the complete sentences that explain their position and speaking points for when they present the project.

6. Finally, with the notes added, they choose File>Send To…>Microsoft Word.
7. A box appears asking if they want the notes printed next to the slides. It's set by dafault. Simply click OK and Word opens and a macro takes over that puts miniatures of the slides in a table column with the slide notes in the column next to it. It's THIS FILE that they turn in for their grade.

The final word file is HUGE! Each of those little miniature powerpoint slides is actually editable! Double click on them to see what I mean. I don't understand the need for that, but they never asked me. They could have saved a TON of space by making those little gif images or jpegs.

So, there's your tip for the day. Check out the slideshare. If I get a chance I'll make it in splashcast.

P.s. Sadly, I don't think this works in the Mac version. Someone let me know if I'm wrong, please.


Dean Shareski said...

Hey Jim,

Just found your blog via twitter actually and see you've got some good stuff here.
Let me add my 2 cents to the PPT, conversation. I agree, kids need to be able to write a script but I'd discourage the export to PPT slides from Word approach. This simply leads to using PPT in a really awful way. Last year I created a little video based on a presentation I've done many times.

See if you think it makes sense. Thanks for sharing

Jim Gates said...


Thanks for sharing that great movie. After seeing that I would agree with you. If you approach ppt as digital storytelling and you don't build bullets after bullets, then you're exactly correct. I guess I was promoting the exact WRONG way to use ppt, wasn't I?

Thanks again for sharing.

Dean Shareski said...

I think your point about scripting is right on....and even your idea of using the notes portion...I'd just reexamine the tool to eliminate the text based approach.

Thanks for listening.